Meeting rooms
Meeting rooms
If you have multiple Meeting Rooms (to be able to do simultaneous meetings) you can give them a specific name or color. To choose the room you want to modify, click on the drop-down menu on the top left corner of your screen and select a desired room. Change the name and color of the room in the configurator. When done click on the “Save” button.
The configurator is called “Meeting room configuration”. Enter the “Room name” and pick a color under “Choose a color for the room”.
Calendar integration
You can also opt to include your scheduled meetings into third party calendars such as Microsoft Outlook, Mac Calendar or Google Calendar. Under “Calendar integration” you find the calendar link for the selected room. Copy it and add it to your calendar.
Always-open room (if available)
An always-open room has its own address. Participants can enter it at any time through the “Room URL”, without a scheduled meeting. Your platform administrator decides whether always-open rooms are available. See Features.
To set it up, select the room and check “Always-open room configuration”. You can then set:
| Setting | What it does |
|---|---|
| “Room URL” | The address of the room. The full link is shown below the field. If the address is taken, you see “URL already exists”. |
| “Prevent meetings from being scheduled in this room.” | While this is on, nobody can schedule meetings in this room. The room shows a lock icon in the drop-down menu. |
| “Meeting type” | The meeting type of the room. |
| “Meeting room password” | Optional. Participants need it to enter the room. |
| “Meeting room layout” | “Classic meeting room layout”, or “Meeting room layout optimized for presentations”. |
| “Requirements to join the room” (if available) | Who may enter. See below. |
| “Inform these persons by email when someone enters the meeting room” | Optional. Only meeting organizers of your account receive the email. They also moderate this room. |
| “Meeting permissions” | The permission template the room uses. See Meeting permissions. |
When done click on the “Save” button.
Requirements to join the room
| Option | Who may enter |
|---|---|
| “None” | Anyone with the meeting link |
| “Lobby - access granted by moderators” | Participants wait in the lobby until a moderator lets them in |
| “Members of your account” | Members of your account only |
| “Members of this web meeting platform” | Everyone with an account on your platform |
| “Validated against external service” (if available) | Participants are checked by an external service. |
Account administrators of your account also moderate the room. If the room uses the lobby, the people listed under “Inform these persons by email when someone enters the meeting room” are notified when someone waits in the lobby.
Whether you can change the requirements is set for your whole platform. See Meeting room and webinar.
