The Meeting room section of the white-label settings is the largest. It sets the defaults for every meeting in the instance: what kind of meeting a new one is, who may enter, what participants confirm before joining, what is recorded and how, and how the room behaves once people are in it. Organizers can change some of these per meeting; the rest apply to every meeting.
Meeting defaults
Setting
What it does
Default meeting room layout
Classic meeting room layout or Meeting room layout optimized for presentations (the default)
Default meeting type
The type a new meeting starts with: Standard, Off-the-Record, Boardroom (the default) or Webinar room. See meeting types.
Enable dial-in by default
New boardroom meetings and webinars have telephone dial-in switched on. Requires the Dial-in meetings feature.
Enable recording by default
New boardroom meetings and webinars are recorded. Requires the Recording feature. Dial-in and recording cannot both be on by default.
Sort order of collaboration tools
The order of the tools, such as documents, whiteboard and chat, in the room
Who may enter a meeting?
Setting
What it does
Default authentication type for meetings
Who is let in. The organizer is always let in. The options are listed below the table.
Can users change the authentication type for meetings?
Lets organizers choose a different type per meeting. On by default.
Can users generate meeting links to skip the meeting authentication flow?
Lets organizers create links that let a specific person in without the check, for meetings that use Lobby, Invited participants or External service
API URL of external authentication server, API Key of external authentication server
Platform members: anyone logged in to the instance.
Account members: anyone logged in to the account the meeting belongs to.
Invited participants: guests enter their email address. It must be on the invitation list, or registered through the meeting's registration form. A one-time code is then sent to that address.
Lobby: guests wait in a lobby until a moderator lets them in.
External service: your own service decides, using the URL and key above.
What do participants see before they join?
Setting
What it does
Participant email address to join the meeting
Whether guests enter an email address on the join screen: Optional, Required or Hidden. Off-the-record meetings never ask for it.
Can users change the participant email setting?
Lets organizers decide per meeting
Do users have to give their data sharing consent before joining a meeting?
Participants confirm that what they share in the meeting, apart from private notes and private chats, is available to the other participants during and after the meeting
Do users have to give their consent to the custom defined terms and conditions before joining a meeting?
Participants accept your terms and conditions before joining. Takes effect when a Terms and conditions URL is set under Legal and compliance. On by default.
Is there an initial device test step before joining a meeting?
Participants check camera, microphone and speakers before they enter. On by default.
Recording
Setting
What it does
Default recording type
Video and audio (the default) or Audio only
Default screensharing mode in recordings
Whether the recording shows the participants next to a shared screen (Show participants, the default) or only the screen (Hide participants)
Sounds
Each of these sounds is either Default or None:
Sound played when someone joins a meeting
Sound played when someone leaves a meeting
Sound played when meeting is going to end
Sound played when meeting ended
Sound played when someone raises the hand during a webinar (None by default)
Sound played when someone asks a written question during a webinar (None by default)
Chat
Setting
What it does
Chat messages require moderation?
Chat messages appear only after a moderator approves them
Approve moderators' own chat messages automatically
Moderators' messages skip the approval. On by default.
Approve speakers' chat messages automatically
Speakers' messages skip the approval
Anonymize participant names in approved chat messages?
Approved messages appear without the sender's name
Off-the-record meetings
Setting
What it does
Disable logs for Off-the-Record meetings
The browsers in an off-the-record meeting send no connection statistics or activity reports, and their logs leave out personal details
Anonymize participant names in Off-the-Record meetings
The server only ever sees "Anonymous". Participants still see each other's names, which are exchanged directly between their browsers.
Video and screens
Setting
What it does
Bitrate per participant
The video bandwidth each participant sends. 500 Kbit/s is the default and the recommendation; higher values need good connections on all sides.
Enable simulcast for supported meeting types and supported browsers
Browsers send their video in several qualities, so each participant receives the one their connection can handle. On by default.
Show self view when a participant is focused?
Whether participants still see themselves when one participant is shown large
Hide own shared screen to prevent infinite mirror effect?
Hides a participant's own shared screen from their own view
Mirror self view video image?
Shows participants their own camera image mirrored
Media shown on TV screens per participant role
For TV links, separately for speakers and participants: whether they appear with audio and video, audio only or not at all, on the TV main screen, on TV channels, in the stream and in the recording. Boardroom meetings and webinars only.
A TV link is a join link for a screen in a meeting room or on a stage. It joins without a device test or consent step, under the name "TV", and only shows the meeting.
Media player
Setting
What it does
Broadcast volume changes of the media player to all participants?
When someone changes the volume of a shared video, it changes for everyone. On by default.
Mute the media player until the user activates the documents tab at least once?
Shared videos stay silent for a participant until they have opened the documents tab
Room systems and interpreting
Setting
What it does
Enable room system features?
Lets a room control system, such as a media control panel in a conference room, drive a running meeting. See Room system control.
Enable language channels
Lets you switch on language channels for interpreters per account in Account management. Organizers of those accounts can then add language channels to boardroom meetings and webinars without dial-in.
Webinar
The Webinar section that follows has three settings, all on by default:
Setting
What it does
Moderators can bring participants on stage
Moderators can give individual participants audio and video. When it is off, participants join a webinar as listeners only.
Participants can switch between tools
Participants can open other tools themselves, rather than only following what the presenter shows
Simplified speaker permissions
Moderators get two simple controls per participant, giving the floor and stopping audio or video, instead of the full permissions panel
